Scheduling Interview Best Practices

Finding time to schedule interviews

Once you’ve created and launched the job posting, take some time to assess the ebb and flow of your workweek before scheduling anything. Pay special attention to the days, or times of day, that is the busiest and when there are lulls. Find a day of the week that favors a slower or less hectic schedule. For example, if you typically have fewer meetings on Wednesdays or don’t roll out new systems or projects on Fridays, these may be good times to focus your interview blocks. Perhaps, your afternoons are more flexible than your mornings. Whatever the case may be, try to pinpoint the times when your schedule has the most breathing room and block them out for potential interviews.

Scale down your candidate list

Now that the resumes are in, you are ready to start the interview process. First things first, scale down your candidate pool. There’s no way you can meet everyone. It’s also improbable that every candidate is qualified for the position. Instead, narrow down your actual in-person (or zoom) interviews with a skills assessment test or a short phone interview. The filter you use in these early stages may vary depending on the technical aspect of the role or if the position is reliant on them interacting with clients over the phone.

Creating an interview schedule

You may be interviewing, but you still have other work to do. Don’t let yourself fall behind on your regular tasks by overbooking interviews. Instead, schedule each in-person interview for 45 min to one hour; you don’t want to rush the conversation. Most likely, you will wrap up a few minutes early, but sometimes candidates have great questions that require in-depth answers, or they are highly personal, and the conversation may get derailed.



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Shawna Lake

Founder of Deep End Talent Strategies-keeping job seekers and employers connected to what the other side needs and wants in today’s job market.